Erasmus+ Outgoing Traineeship Mobility

The application and selection of the candidates for the Erasmus+ traineeship takes place at the respective faculty and is administered by the international coordinator.

As traineeships are not provided by the UL, the students must find and arrange a traineeship abroad (in an Erasmus+ programme country) themselves.

The most common application documents are the following:

• CV
• Letter of motivation
• Foreign language certificate
• European health insurance card (EHIC)

Each nominee for the traineeship shall fill and sign the UL Application form for the Erasmus+ traineeships and hand it (as well as any additional documents required by the particular faculty) in to the international coordinator for approval. The application form will be forwarded to the Mobility Division of the Department of Student Services.

The student has to prepare the traineeship agreement (Learning Agreement: Before the Mobility) [Contact Person - International coordinator, Responsible person at the Sending Institution - Director of your study programme at the UL], which is one of the most important mobility documents. The Learning Agreement (LA) is prepared before the mobility. Before preparing the document, discuss the objectives of traineeship and the possible credit point amount with the programme director and the host party. After obtaining all 3 signatures, save the document as PDF and send it to the Mobility Division.

The Mobility Division shall invite the student to sign the contract when all 3 parties have signed the LA.

• Check your e-mail regularly

During this period, it is highly important to check your e-mail daily in order to make sure that no piece of important information is missed, and to respond to the received e-mails in a timely manner.

• Sign the Erasmus+ Grant agreement

After sending the LA to the Mobility Division, wait for an invitation for a meeting in order to sign the traineeship contract.

• Fill in the EU Academy Language Placement Test

All Erasmus+ students must assess their foreign language skills by using the Online Linguistic Support EU Academy before their mobility period. The access to the Language Placement test is provided by the Mobility Division.

• Formalities to be completed

In order to successfully complete all of the commitments with the UL before participating in the Erasmus+ mobility for traineeship, the student shall complete the following formalities:

1) fill in an application addressed to the Dean for traineeship abroad, submitting it to the secretary of your study programme;

2) register for the current study semester at LUIS during the registration week, if the traineeship starts at the beginning of the semester;

3) pay the tuition fee for the current semester in accordance with the payment schedule of the UL study contract.

• Arrange insurance

It is mandatory to obtain the European Health Insurance Card (EHIC), health insurance, accident insurance and liability insurance to cover any losses caused by the trainee.   

• Inform the Mobility Division and your international coordinator about starting the traineeship upon arriving at the host institution;
• Submit the Traineeship Midterm Report to the Mobility Division via e-mail on the date noted in the Erasmus+ Grant agreement;
• Prepare the ERASMUS+ Learning Agreement (During the Mobility), if necessary, and send it to the Mobility Division via e-mail.
• Inform the Mobility Division  at least one month before the official end of your mobility, if the mobility period needs to be shortened or extended so that the grant agreement can be amended.

Within 30 calendar days after the end of the mobility period, the student shall submit the following reporting documents to the Mobility Division:

• Submit the UL Final Report Form (for traineeship);
• Submit a copy of ERASMUS+ Learning Agreement (After the Mobility);
• You must complete the European Commission's Online Individual Report. You will receive an invitation in your email after the end of your mobility period.